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Marketing Events Coordinator

Apply Job ID 26049 Date posted Aug. 30, 2023 Location Flower Mound, Texas

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The Marketing Events Coordinator is responsible for developing and driving all aspects of local event planning, including internal and external events and communications, with experience in learning about and understanding key communities, developing relationships and collaborative affiliations and planning outreach activities to drive awareness of services and products.

Must be located and available to travel in/around the Dallas - Fort Worth area. 


  • Developing a strong knowledge of the key communities and market demographics
  • Creating event proposals which fit unique markets and presenting proposals by deadline
  • Maintaining a working relationship with marketing & store operations 
  • Planning event aspects, such as activity, affiliation, communication
  • Delegating event planning tasks to other staff members where necessary
  • Staying under budget while planning event specifications
  • Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
  • Managing and overseeing events on the day of, including problem-solving, welcoming customers, directing event set-up, communicating with staff, and organizing vendors
  • Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials 
  • Anticipating and planning for different scenarios
  • Creating sales opportunities for future events leveraging community partnerships 
  • Planning multiple events at once


  • Degree in marketing, public relations, hospitality management or relevant field is preferred
  • 2-3 years of experience in event coordination or community outreach
  • A proven track record of organizing successful events
  • Proficient in MS Office
  • Excellent vendor management skills
  • Knowledge of basic recruitment practices
  • Outstanding communication and negotiation ability
  • Well-organized with multi-tasking skills
  • Able to handle stress and remain calm
  • Problem-solving ability

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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