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Media Coordinator

Apply Job ID 16208 Date posted Dec. 20, 2019 Location Greenville, South Carolina Full Time / Part Time Full time (FT)


Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We’re all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

The primary role of the Media Coordinator is to support and assist the Investment Team throughout the negotiations process, to include contract management and reporting, on behalf of our client roster. The Media Coordinator attends to all administrative functions and paperwork required to carry out assigned media / investment functions.

  • Support the Investment team to ensure flawless execution of contract reporting and paperwork
  • Communicate with newspapers to obtain media kits, obtain and verify contract data, etc.
  • Traffic all contracts to completion, and compile / format all data as necessary (i.e. onto excel spreadsheets, into the database, etc.)
  • Attend negotiation kick-off meetings, and work with the account team to establish workflow process  
  • Gather rate, spend, and plan history and all additional relevant client data (may include customer store, sales and newspaper specific data) and organize / format / prep same for hand-off to the team for use in negotiations
  • Aid in the administration of rate hold letters and other communication to newspapers / print vendors
  • Utilize time management skills to prioritize workflow without sacrificing quality of work
  • Develop positive relationships with newspaper representatives, other print vendors and internal team members
  • Communicate with manager regarding workflow, priorities, challenges, successes or any other information necessary to ensure best practices are followed
  • Complete special projects or tasks as assigned
  • Timely response to client requests and inquiries

  • Bachelor's degree (communications, marketing, advertising or business) or a combination of an Associates degree and related work experience 
  • 1-year related work experience
  • Detail oriented with exceptional organizational and multi-tasking skills
  • Proven ability to manage multiple, simultaneous short- and long-term projects
  • Strong Microsoft Word and Excel skills; advanced Excel strongly preferred
  • Strong verbal and written communication skills to effectively interact with clients, vendors and all levels of the internal organization
  • Ability to work well within a fast-paced, team-oriented environment while being responsive to changing priorities

Additional Company Information:
We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.
Quad/Graphics is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.
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