Skip to main content

Learn more about Quad's response to COVID-19.

Creative Production Coordinator

Apply Job ID 18720 Date posted Feb. 04, 2021 Location Parsippany, New Jersey Full Time / Part Time Full time (FT)


Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We’re all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

The primary role of the Production Coordinator is to coordinate the efforts of all advertising print projects as they are processed through production, proofreading, creative and prepress. Responsibilities include project management and scheduling. Candidate will also perform modifications as needed, electronically rework, assemble, create and at times build various print projects in accordance with client specifications. Must be creative and have the ability to multitask on multiple projects in a fast-paced environment. This includes, but is not limited to, data entry and type-setting, image manipulation, art creation or modification.


  • Coordinate end-to-end delivery of simultaneous marketing initiatives including circulars, printed materials, signage and digital elements.
  • Collaborate with team to help manage project timelines to ensure timely workflow.
  • Assist in providing specifications and estimates for upcoming projects.
  • Design new items in ad pages, including copy and images. Develop and use sources provided to add images and creative elements to pages as necessary
  • Be creative and develop various signs and support materials as needed
  • Revise ads as required through the proofing process, checking for missing elements, re-arranging copy blocks and other ad elements as needed
  • Route creative materials to necessary departments for review
  • Advise Manager on copy legibility and discrepancy issue in ad plans
  • Work with brand standards and guidelines
  • Work efficiently through high volumes, meeting tight deadlines
  • Provide additional creative client support on special projects as needed
  • Assist in preparing final files for print and digital production
  • Maintain accuracy in page building and error-free documents
  • Learn job tracking system and assist in managing projects
  • Follow established proofing and check-off procedures
  • Demonstrate the ability to perform well and remain organized under tight deadlines       
  • Assist in project and/or client customer needs
  • Act as liaison between Client and prepress
  • Assist in finding efficiencies for the department
  • Attend weekly production meetings
  • Stay current on graphic trends through continued education, trade shows, seminars, special courses, etc.


  • Bachelor's degree in Graphic Design or related field 
  • Mac Operator Experience 
  • Proficiency in all Mac-based, industry-standard software programs including, but not limited to: Microsoft Office, Adobe Creative Cloud - InDesign, Photoshop and Illustrator, and Acrobat
  • Knowledge of creating and working with templates; including page formatting of copy, placing photos and artwork; preferred
  • Be consistently professional and represent Quad in a very positive way
  • Positively handle client’s requests for ad changes and various needs
  • Be courteous and respectful of being a guest on-site at a client’s office
  • Remain organized; be able to think independently
  • Possess a detail-oriented approach to work delivery with attention paid to accuracy
  • Exhibit a positive attitude and respect toward others
  • Be able to operate with minimal supervision
  • Working knowledge of network, internet, and email communication systems
  • General understanding and knowledge of e-marketing vehicles and specifications
  • General advertising, marketing and media terminology and processes
  • Ability to speak, read and write in the English language
  • Other duties as assigned

Additional Company Information 

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace


Be part of our talent community.

Sign up here for job alerts from Quad

Interested InSelect a job category from the list of options. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.