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Marketing Project Coordinator

Apply Job ID 13929 Date posted Jun. 04, 2019 Location Pleasanton, California Full Time / Part Time Full time (FT)


Ivie & Associates, a division of Quad/Graphics, is a full-service marketing solutions company that works with many of the world’s top customer service organizations. In short, we know marketing and advertising, and we’re comfortable remaining behind the scenes, working hand-in-hand with our clients with a can-do attitude to help them achieve their marketing goals. Acting as an extension of the client, we define our successes by their success, and we measure our accomplishments by their satisfaction. When you work with us, you work with some of the biggest retailers in the U.S. and the world.

Position Overview:

The primary role of the Marketing Project Coordinator is to successfully manage Client relationship and their projects from inception through delivery on behalf of Client and Ivie.

The Marketing Project Coordinator is expected to:

  • Develop and maintain positive and productive relationship with key Client contacts
  • Possess in-depth understanding of Client’s business objectives
  • Ability to understand and identify opportunities for continued growth
  • Develop and manage project timelines and task lists
  • Actively participate in high-level meetings with Client’s leadership team
  • Identify process challenges and work with Ivie leadership to solve
  • Coordinate and manage multiple projects simultaneously
  • Display positivity in all engagements with others (at all levels), to demonstrate Ivie culture and ideals
  • Evaluate and monitor the quality and performance of all projects under scope of responsibility
  • Attend regular planning meetings and provide detailed written confirmation/report
  • Adhere to established processes and procedures to insure timely and accurate delivery of Client’s services
  • Keep Ivie Management informed regularly of Client’s status
  • Communicate regularly with all Ivie Service Departments to insure delivery of timely, high-quality services to the Client
  • Assist in developing presentations for prospective Clients
  • Ability to form strong relationships with key Client contacts and Ivie internal team
  • Ability to understand and manage the execution of tasks to achieve Client’s marketing goals
  • Ability to think strategically and tactically to meet Client’s needs, to improve current services or to deliver new services
  • Ability to analyze and judge prospective projects, jobs and services for presentation to the Client
  • Show good communication skills, verbally, non-verbally, and in writing
Required Qualifications:
  • 4-year college education or equivalent
  • Ability to speak read and write in the English language
  • 3+ years’ experience in retail advertising project management/coordination
  • Experience with media printing or production
  • Agency and/or related retail advertising experience desired
  • Experience with Microsoft Word, Excel, Outlook, and PowerPoint
  • Ability to learn proprietary software programs and systems utilized by Ivie or the Client
  • Travel as required by Ivie leadership

Additional Company Information:

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.
Quad/Graphics is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.
Drug Free Workplace


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