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Photo Studio Operations Manager

Apply pin iconLocation San Antonio, Texas Job Category Creative, Studio & Premedia Services Business Unit (brand) Betty Date posted 05/17/2024 Job ID 30352
As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The Studio Manager will have experience managing a creative agency and/or photography studio teams. The primary role is initial and ongoing client engagement, management of photo group production: this includes scheduling, client relations, booking of crews, talent and locations and maintaining studio budget. The Studio Manager will collaborate with the client and studio team for schedules and timing.


The Studio Manager is expected to fulfill the following duties:

  • Manage studio team
  • Complete understanding of photographic, video, CGI, and imaging processes 
  • Build and maintain client relationships with low-level, mid-level and even senior-level management.  
  • Develop long-term client partnerships that results in a mutually beneficial, growth-oriented business and working relationship. 
  • Manage multiple project timelines and budgets simultaneously 
  • Research and maintain vendor relationships. 
  • Create project-based estimates
  • Develop and maintain production timelines and ensure accurate completion of production
  • Communicate with client and vendors during all stages of project(s)
  • Serve as liaison between client, production and other departments
  • Represent department in associated meetings.
  • Responsible for ensuring that adequate levels of content production are maintained, and such production is of a high standard of quality.
  • Manage production budgets, timelines, and logistics:
    • Request and analyze bids from external vendors for content production
    • Develop client-facing estimates for content production
    • Oversee the procurement and return/donation of product(s) for shooting
    • Talent casting
    • Develop production books, matrices, and shot lists
    • Maintain original signed copies of photographic and audio/visual releases
  • Manage post-production processes to ensure accurate completion of project 
  • Interact with vendors to ensure timely completion and invoicing of projects
  • Maintain complete production files for historical reference, including legal releases and negotiated usage rights 
  • Perform administrative duties, such as preparing reports, processing of vendor invoices, and reconciling jobs for final invoicing
  • Encourage and motivate team performance, generate, and sustain the enthusiasm and commitment of staff and develop a positive environment
  • Develop and refine process to increase efficiency and productivity without decrease in quality


Appropriate education and/or experience may be substituted on an equivalent basis

  • 4-year Degree in Photography, Media, Design, Visual Arts, Fine Arts, Business Management, or equivalent work experience
  • 10 or more years of experience in producing in a high-end, high-volume photography studio for retail advertising within an agency environment
  • Broad understanding of CGI
  • Understand licensing agreements for imagery
  • Must possess excellent problem-solving skills.
  • Knowledge of photography workflows and scheduling, production budgets, estimating and financial reporting and product/merchandise management systems and data/records
  • Proficiency with Apple/Macintosh computer platforms and related software
  • Proficiency with Microsoft Office software – specifically Outlook, Word, Excel & PowerPoint
  • Demonstrate the ability to handle many issues, items, and functions at one time and deal rapidly with multiple items in prioritized sequence.
  • Demonstrated knowledge of current technologies utilized in the broadcast and photography realms


We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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Benefits for all areas of life

Quad recognizes that wellness is more than physical health. That’s why we offer comprehensive benefits that empower employees to build healthy, balanced lives at work and at home. From physical and mental health, to financial, family, and community wellness, we provide benefits and programs that help support employees’ overall well-being.

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