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Employee Events Intern

Apply Job ID 25645 Date posted May. 18, 2023 Location Sussex, Wisconsin

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

This position is responsible for assisting the HR Shared Services Program/Event Manager in planning, coordinating activities of designated Quad events to ensure that goals or objectives of event are accomplished within prescribed time frame and funding parameters. Events Intern will also assist in the daily support of Quad’s boutique programs and special projects. Our interns gain a valuable understanding of many different aspects within an event and how they all interact with one another to produce the employee event. Your varying roles will help further develop your event competency and may include local onsite opportunities.The ideal candidate is passionate about making an employee’s event experience one to remember through successful execution. Some examples:

Employee/Community Events:

  • Employee events (e.g., Summer Celebration, Summer Blues Series )
  • Business Resource Group sponsored events
  • Corporate Sponsored Events



  • Assists HR Shared Services Program and Events team on day to day operations related to events and programs.
  • Provides daily support for the execution of boutique programs and aligned projects.
  • Partner with a number of internal departments to coordinate events, effectively interacting and communicating with senior staff, employees, volunteers and various external vendors/groups.
  • Meet with internal partners to understand the objective and scope of the event.
  • Assists in understanding cost for each event and monitoring spending.
  • Assists in set up event space, catering, audio/visual equipment and attendee supplies.
  • Assists with hospitality requests for each event (Quad Cuisine, ProductionSupport, Reception, Information Technology, etc.).
  • Remain in constant contact with key stakeholders throughout planning and execution process.
  • Assists in troubleshooting situations and challenges for events.
  • May assist with set-up, running and tear down of event.
  • Document event successes/challenges and identify improvements for future events.


Appropriate education and/or experience may be substituted on an equivalent basis

Education: High School Diploma preferred 

Knowledge, Skills & Abilities:

  • Great focus and attention to detail
  • Strong communicationand interpersonal skills
  • Positive attitude and people skills
  • Planning and multi-tasking
  • Self-motivated with a high energy level
  • Efficient in Project management
  • Flexible and Adaptability
  • Proficient in Microsoft Office Applications

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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