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Payroll Analyst

Apply Job ID 12563 Date posted Mar. 02, 2019 Location Sussex, Wisconsin Full Time / Part Time Full time (FT)


As a worldwide marketing solutions partner our goal is to help our clients win every day. We use our data-driven, integrated marketing platform, with a strong foundation in print, to help clients reduce complexity, increase efficiency and enhance marketing spend effectiveness. We’ve built a rich history by believing in our people, allowing them to act like owners and take charge of their own success. Whether you’re an operator, sales representative, a graphic artist or a clinician, we’re all driven to perform at our best – for ourselves and our clients. We’re a company with a soul and a belief that we can always create a better way.

Quad is seeking a Payroll Professional to join our growing Shared Services Payroll Team to be based in our Sussex, WI Headquarters. The Payroll Analyst will be responsible for the preparation, distribution, and reporting processes related to payroll. This position will interact with team members across the organization to research and analyze any questions or concerns and respond appropriately.

Responsibilities include but are not limited to:
  • Perform daily payroll department operations
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Execute time and attendance processing and interface with payroll
  • Compile employee time, production and payroll data from various timekeeping systems
  • Ensure pay data information is compliant with company policy, federal, state and IRS regulations
  • Verify attendance, hours worked and pay adjustments for payroll accuracy and validation 
  • Issue and record adjustment pay entries related to previous pay periods and retroactive/back pay 
  • Calculate and create manual check entries for off cycle processing 
  • Research and validate employee data in payroll system 
  • Data entry and maintain garnishment and child support orders in accordance with Federal and State regulations 
  • Audit paperwork for accuracy, resolve team member questions and concerns. Handle discrepancies and enter adjustments into the payroll system.
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Work with Employee Services to identify issues and achieve timely resolution 
  • Develop ad hoc financial and operational reporting as needed
  • Working with employees to answer payroll related questions 
  • Understand proper taxation of employer paid benefits
  • Working knowledge of State and Local Taxation laws
  • Reconciliation of Quarterly Reports
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
  • A Minimum of 3 years of experience in a corporate payroll department for a medium or large size company with multi-state locations is required
  • CPP preferred by not required
  • Strong experience with IRS, Federal, and State regulations within multiple states are required
  • Prior experience with Payroll Integration within the Manufacturing environment preferred
  • Oracle HCM Cloud and Kronos experience is preferred
  • Both Union and Non-Union experience is preferred
  • Superior attention to detail, accuracy is a must.
  • The successful candidate must be a positive, credible professional who is also an effective problem-solver with strong communication skills; accurate, customer oriented, able to handle multiple priorities with deadlines
  • Intermediate knowledge of Windows and Microsoft Office (including Access & Excel) is preferred
Additional Company Information
We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more. 
Quad is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.
Drug Free Workplace.


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