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Sample Library Coordinator

Apply Job ID 26115 Date posted Sep. 18, 2023 Location Sussex, Wisconsin

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

This Sample Library Coordinator is responsible for providing paper samples, mock-ups, and specially designed pieces to be used by our Customers and Sales force in the paper sales, marketing, and production decision process.


  • Paper Sample Liaison:  Responsible for the creation and delivery of paper samples in a timely manner to meet customer expectations
    • Coordinates plain white samples and designed pieces per instructions received through email or request templates
    • Assists in providing direction on preferred house sheets established through our Product Managers
    • Operates manual stitching and binding equipment to create mock-ups
    • Ensures that all samples are Quad branded and of best presentation quality  
    • Executes delivery of samples using most cost effective means
    • Replenishes sample inventory and maintains house supply
    • Maintains a safe, clean, and organized work area
  • External Supplier Relationships:  Builds and maintains strong working relationship with Quad’s preferred paper vendors
    • Maintains full understanding of paper basis weight/brand options, available sizes, and supplier lead times
    • Orders cut sheets from vendors to be used in the sample design process
    • Coordinates FedEx account numbers and billing process with vendors
  • Internal Relationships:
    • Builds and maintains strong internal relationships with Sales, Customer Service, Production, Paper Warehouse, Paper Services, QPS
    • Troubleshoots and escalates request, supply, or delivery issues to management


Appropriate education and/or experience may be substituted on an equivalent basis

Education: High School Diploma

Knowledge, Skills & Abilities: 

Intermediate Microsoft Office Skills (Excel, Word, etc)

Ability to analyze data, draw valid conclusion and present findings

Ability to communicate professionally and clearly orally and in writing.

Ability to complete assignments accurately within established deadlines. 

Ability to work effectively in a deadline driven environment.

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug-Free Workplace

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