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Proposal Writer

Apply Job ID 25574 Date posted Apr. 27, 2023 Location Remote

Creating a better way. It’s more than just the philosophy we were founded on. It’s our purpose. For our employees, it means more time with patients. Unrushed visits to build meaningful relationships. And most importantly, an opportunity to empower our patients to achieve their full potential – at work and in life. Determined to make a difference? Join our health care revolution and be a part of something better.

Over 30 years ago, we started a revolution. Today, our focus is on evolution, and we’re on the hunt for a creative, detail-obsessed wordsmith to bring our unique story to life through RFPs, RFIs, and more.

As our primary proposal writer, you'll be at the forefront of our business acquisition efforts, partnering with our sales and marketing teams to create compelling proposals that showcase our strengths and drive new business. In addition to developing and executing our win strategy, you’ll have the chance to flex your creative muscles on white papers, case studies, thought leadership articles and more.

Key Responsibilities

  • Responds to and customizing Requests for Proposal (RFPs) against the agreed upon win strategy with guidance from Sales and Operations.
  • Writes, edits, organizes, produces and packages responses to Requests for Proposals in compliance with detailed requirements and timelines.
  • Generates customized proposals for organic opportunities that do not follow the RFP process.
  • Proofreads proposals for content, grammar, style, and formatting; utilize Associated Press Stylebook and in-house content guidelines for proposal documents.
  • Explains, simplifies, and condenses information from multiple department sources to achieve a unified voice and clarity of purpose.
  • Tracks RFP deadlines and ensure key approvers respond and their feedback is incorporated.
  • Maintains content in RFPIO proposal management database and coordinate periodic review.
  • Maintains all boilerplate materials utilized by the company.
  • Reads and comprehends all RFI and RFP related correspondence.
  • Contributes content for sales presentations and finalist presentations to be consistent with information provided in RFPs.
  • Maintains knowledge of all QuadMed products and services.
  • Partners with marketing, sales and operations to create compelling, well-researched externally facing content including biographies, white papers, case studies, thought leadership articles, client testimonials, landing page copy, newsletter and web copy.
  • In collaboration with marketing provides content updates and resource materials for the company website to keep content fresh.

Job Requirements

  • Bachelor’s degree from an accredited college or university in Journalism, Communications, Marketing, Business, or a related field required  


  • Minimum five (5) years in a marketing, sales, business development or communications role
  • Minimum one (1) year proposal or grant writing experience 
  • Health care experience preferred

Knowledge, Skills & Abilities:  

  • Expert writer, editor and content strategist
  • Outstanding organizational, planning and execution skills 
  • Possess an ability to work well under pressure and the ability to seek and synthesize information and communicate in a compelling and succinct form   
  • Must demonstrate attention to detail in addition to strong written and verbal communication skills
  • Background in grant writing, proposal development and/or RFP preparation a plus
  • Ability to work independently to produce quality work to execute and implement projects and deliverables in tight time constraints
  • Ability to thrive in a fast-paced, deadline-driven atmosphere 
  • Outstanding interpersonal skills including diplomacy and ability to work with all levels of staff and leadership 
  • Expert level Microsoft Office Suite, knowledge of RFPIO proposal management system a plus
  • Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion 

Harry Quadracci was determined to do things differently, and to do them better. In 1991, the visionary print manufacturing CEO founded QuadMed out of the belief that there had to be a better way to provide his employees with access to affordable, high-quality health care. And what started as doing the right thing, ended up sparking a health care revolution. Now 30 years later, we partner with employers across the nation to provide value-driven health and wellness services in or near the workplace. With a focus on breaking down cost, access and quality barriers, we empower employees and their families to live healthier, happier lives.

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

QuadMed and Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. QuadMed and Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. QuadMed and Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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