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Administrative Assistant- Part-Time

Apply Job ID 25576 Date posted Apr. 28, 2023 Location West Allis, Wisconsin

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.
Milwaukee Magazine, one of the nation’s most respected city and regional magazines, is searching for an Administrative Assistant to perform a variety of office management and workflow maintenance tasks. Duties of this position include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This is a part-time, permanent position.
Responsibilities
  • Answer and direct phone calls and emails and monitor customer service inquiries.
  • Collect and distribute mail, fulfill orders, organize inventory.
  • Assist in the preparation of regularly scheduled reports and workflow documents.
  • Update and maintain office policies and procedures.
  • Order office supplies, keep workplace tidy and organized.
  • Submit and reconcile invoices and expenses. Process bills, manage purchase orders and act as chief liaison between accounts payable, staff and vendors.
  • Greet visitors in a professional manner.
  • Act as the point of contact for internal and external communication with third party vendors, corporate headquarters, staff and management.
  • Assist with marketing campaigns including posting content, developing lead lists and monitoring performance.
Requirements/Qualifications
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers, archives and database systems.
  • Proficiency in MS Office (MS Excel and MS Word, MS Outlook in particular) and the Internet.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree; previous experience as an Administrative Assistant will be a plus.
  • General knowledge of magazines, subscriptions and the media industry preferred.

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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Our Benefits

The importance of caring for one another, runs deep. It is at the heart of our healthcare and wellness programs, our retirement plans, all of our benefits. It's how we build rich, balanced lives for ourselves and our families, at work and at home.

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Our Culture

From the very beginning, Quad has been defined by the people who work here. Our values, our skills, our creativity – it has all grown from those very first days in business, passed from worker to worker, built on the relationships – the trust – between us. All the presses, computers and technology; all the buildings; all the resources; none of it matters without the people who make Quad work.

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