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Learn more about Quad's response to COVID-19.

Paper Coordinator

Apply Job ID 18033 Date posted Oct. 09, 2020 Location Woburn, Massachusetts Full Time / Part Time Full time (FT)


Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We’re all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

Job Title: Paper Coordinator

Description of Duties: Effectively monitor and coordinate the flow of product, information, and/or shipments to ensure production and client needs are met. This includes monitoring of production schedules and receipts/shipments, preparing necessary documentation and labels, investigating shortages/discrepancies and communicating necessary information to internal and external customers. This is accomplished through use of professional and effective communication, organizational skills and use of Powered Industrial Equipment, desktop PCs and scanning equipment. 

Essential Functions of Job: 

Ability to accurately monitor and coordinate production schedules and inventory to ensure all product is available when needed for production.

Ability to schedule incoming receipts and outgoing shipments.

Ability to accurately receive paper into the system and identify and resolve any discrepancies.

Ability to enter paper claims into the system.

Ability to ensure an accurate inventory is kept and perform inventory checks as required.

Ability to maintain a clean and organized paper warehouse.

Ability to communicate with internal departments, external customers and vendors.

Ability to actively participate and follow all Safety and Lean regulations, policies and initiatives. Including performing daily maintenance inspections as required and report any issues of concern to the appropriate leader. 

All other duties as assigned.

Strong organizational and problem solving skills 

Ability to work independently without close supervision

Ability to effectively and professional communicate both verbally and written.

Proficient knowledge of departmental programs, applications and computer operating systems  

Ability to work effectively with co-workers and all other internal/external contacts to promote teamwork

Proficient knowledge and ability to use desktop and mobile PCs

Ability to work Quad assigned work schedule including rotation shifts, day, night, weekends and overtime as needed

Marginal Functions of Job: Light cleaning, sweeping. Using an air hose to blow dust/dirt off equipment. 

Additional Company Information:
We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.
Quad/Graphics is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.
Drug Free Workplace


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