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Milwaukee Magazine, the region’s most-read monthly publication and leading lifestyle brand, offers the prestige of print plus the immediacy of digital through milwaukeemag.com, our fast-growing website. For almost 40 years, Milwaukee Magazine’s mission has remained the same: to deliver award-winning journalism that celebrates our city and to keep our readers informed about where to eat, shop, explore and simply have fun.

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

General Purpose of Job

The Administrative Assistant provides essential administrative and organizational support to ensure efficient daily operations. This role supports leaders and teams through effective coordination, communication, and execution of administrative tasks, contributing to the smooth functioning of the business and enabling others to focus on strategic and operational priorities.

Key Responsibilities

• Manage and route incoming phone calls, emails, and customer service inquiries in a timely and professional manner.
• Receive, sort, and distribute mail; support order fulfillment activities; and maintain organized inventory records.
• Assist with the preparation and maintenance of recurring reports, workflow documentation, and administrative records.
• Update, maintain, and support adherence to office policies and procedures.
• Order office supplies and ensure shared workspaces remain organized and well maintained.
• Process invoices, reconcile expenses, manage purchase orders, and serve as the primary liaison between Accounts Payable, internal staff, and external vendors.
• Welcome and assist visitors, ensuring a professional and positive experience.
• Serve as a central point of contact for internal and external communications with vendors, corporate teams, staff, and management.
• Support the planning and execution of hosted meetings and events, including scheduling, coordination, logistics, and on-site assistance as needed

Job Requirements

Education: High School Degree

Experience: 2 years' experience as an Administrative Assistant

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