As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

GENERAL PURPOSE OF JOB

The primary role of the Proposal Development Specialist is to be a skilled, dedicated resource for the Proposal Development Team for project management and graphic design, crafting succinct copy and content in support of Quad's response to client Request for Proposals (RFP) and Requests for Information (RFI). 

KEY RESPONSIBILITIES

The Proposal Development Specialist will possess an understanding of the request for proposal process, working with the Proposal Development Team to deliver copy, graphics (maps, infographics, icons, charts, etc.) and slides that represent the company's response. 

• The Proposal Development Specialist will stay at the forefront of Quad and industry knowledge by participating in various educational opportunities, discussions and resources made available.
• In this role, the Proposal Development Specialist will be exposed to confidential information and is expected to handle this information carefully. 
• When required, the Proposal Development Specialist may periodically provide creative support for internal and client-facing projects for our business partners and Leadership Team. 
• Thoroughly reads and understands the RFP submission requirements, sales strategy, response deadlines and content deliverables.
• Prepare and lead efficient proposal kick-off meetings and follow-up meetings with the appropriate subject matter experts (SMEs) to review status of deliverables and sales strategy, ensuring activities adhere to the proposal deadlines. 
• Maintain and contribute to content database, including collaborating with Sales Operations and Marketing for Highspot content. 
• Possess editing skills, excellent knowledge of grammar and punctuation 
• Orchestrate development of responses across Quad’s continuum by gathering proposal information from various sources of information and content contributors. Collect the data, verify brand and voice consistency.
• Ensure the high-quality content and appearance of final proposal deliverables.

KNOWLEDGE, SKILLS & ABILITIES

• Manage proposal expectations with the team and other stakeholders.
• Facilitate daily/weekly status meetings to refine deliverables, set tasks, and answer any questions. 
• Identify process problems and recommend improvements. 
• Self-directed in both planning and structuring the work and executing on expected levels of quality.
• Exhibit exceptional written and verbal communication skills and ability to articulate project updates, milestones, and status reports. 
• Develop graphical covers, headers and footers that follow the company brand book, created by marketing.
• Conceptualize proposal layouts and create/edit high-end graphics.
• Ensure all graphics are consistent within the proposal.
• Participate in quality reviews to ensure latest graphics and creative assets are included in the proposal.
• Work quickly and carefully to complete work on both small and larger projects, collaborate with colleagues, and suggest new solutions to improve existing content.
• Re-prioritizing as new requests come in based on urgent and non-urgent proposal requirements. 

JOB REQUIREMENTS

Appropriate education and/or experience may be substituted on an equivalent basis

• Software expertise in Adobe Creative suite and Microsoft PowerPoint

Education: 

• Bachelor’s degree in relevant discipline, e.g., English, Journalism, Design or Marketing or certification from learning program and relevant work experience.
• 4-6 years of experience in hands-on content development function